Submission Method

Please log in the Electronic Submission System to submit your paper; ( .pdf only)


Contact Us

Conference Secretary:
Kiko Xu


Tel : +852-3500-0005 (Hong Kong)


Sponsored by

  Technical Supported by

Registration Fee

**Please pay in cash (USD or YEN) if you want to register onsite. The onsite registration is only applicable for listeners and those who submitted abstract (presentation only).
**If you fail to complete the payment, please feel free to contact Ms. Kiko Xu via for assistance. 

Registration Fee
Category Standard Rate Late/Onsite Rate
Standard (Full Paper)    
Author (Normal) 650 USD --
Invited Speaker & Committee Member 600 USD --
Student 550 USD --
Abstract Registration
Normal 500 USD 550 USD
Invited Speaker & Committee Member 450 USD 500 USD
Student 400 USD 450 USD
Listener Registration
Normal 400 USD 450 USD
Student 350 USD 400 USD
Additional Purchase (Optional)
Additional Paper(s) 450 USD/Paper --
Additional Page(s) 50 USD/Page --
City Visit 150 USD/Pax 150 USD/Pax

* One regular registration can cover a paper within 5 pages, including all figures, tables, and references.

** One regular registration with one or more additional papers has only one proceedings or journal.

*** Student fee is ONLY applicable for students who are FIRST authors.
**** For the authors who have difficulties to pay US Dollars, such as Iran, please pay Euros.

***** If you would like to register the conference and publish your paper as the reviewer, please send email to (Only Ph.D holder can apply)

****** Listener's registration form (Click)


Authors' registration fee includes:
Technical Sessions
Coffee breaks
on January 11, 2020
Lunch on January
11, 2020

Dinner on January 11, 2020
Conference bag and conference accessories
Conference document (proceedings on book) 

Listeners' registration fee includes:
Technical Sessions
Coffee breaks on January 11, 2020

Lunch on January 11, 2020
Dinner on January
11, 2020
Conference bag and conference accessories

Visa Application

A visa is NOT necessary for US passport holders visiting Japan for a short-term stay of less than 90 days with the purpose of tourism and business.

*Please note that the visa waiver arrangement with the United States does NOT apply to U.S. individuals wishing to travel to Japan for news media related activities, attending depositions taken by U.S. Consul, or for U.S. Federal Government employees on official business or transit to/from official mission.

List of Nationals and Citizens of Countries and Regions with Reciprocal Visa Exemption Arrangements with Japan
Please note that in principle we do not accept an application from B-1 and B-2 U.S. visa status holders.
You must be a resident of DC, VA, or MD in order to apply for a visa through the Embassy in DC.
To check the location of the Embassy/Consulate-General with jurisdiction over your place of residence, please click here.
As a general rule, the visa applicant should come in person with exception of applications for diplomatic/official visas and applications through formal application agencies.

Visa Validity
In general, a visa is only valid for one entry. A visa is valid for 3 months from the day of issuance. Therefore, entry into Japan should occur within this time frame.
A Multiple entry visa is valid for 1 to 5 years. Multiple entry visas can be issued to citizens of countries that Japan has bilateral agreements with and to visitors with business purposes.
A Double-Entry Transit visa is valid for 4 months and can be used twice (once on the way to your destination and once on the return trip) to complete a round trip.

Application Form and Necessary Documents

Embassy/Consulate General of Japan will not make copies. If you need original documents, please bring the original plus one copy.

Passport with sufficient validity date (An alien travel document must have 6 months or more validity)

Visa application form
Visa Application Form [PDF]
Sample [PDF]

Photo (passport size, attached to the visa application form)

Additional Forms

Guarantee Letter
Japanese [PDF]
English [PDF]

Invitation Letter/Reason for Invitation
Japanese [PDF]
English [PDF]

Please note the information above is just for your reference. For the detailed information, please check with local embassy in your country or visit

Please Note: Please note IC4E conference and the organizing committee of the conference are not authorized to assist with the VISA process beyond providing the Notification of Invitation Letter issued by IC4E Conferences and Conference Committee Board. Should your application be denied, IC4E Conferences and the organizing committee of the conference cannot change the decision of the Ministry of Foreign Affairs, nor will IC4E Conferences and the organizing committee of the conference engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the VISA application of individual being denied.