Please log in the Electronic
Submission System to
submit your paper; ( .pdf only)
Conference Secretary: Kiko Xu
Tel : +852-3500-0005 (Hong Kong)
Technical Supported by
**Please pay in cash (USD or
YEN) if you want to register onsite. The onsite registration
is only applicable for listeners and those who submitted
abstract (presentation only).
**If you fail to complete the payment, please feel free to contact Ms. Kiko Xu via firstname.lastname@example.org for assistance.
|Category||Standard Rate||Late/Onsite Rate|
|Standard (Full Paper)|
|Author (Normal)||650 USD||--|
|Invited Speaker & Committee Member||600 USD||--|
|Normal||500 USD||550 USD|
|Invited Speaker & Committee Member||450 USD||500 USD|
|Student||400 USD||450 USD|
|Normal||400 USD||450 USD|
|Student||350 USD||400 USD|
|Additional Purchase (Optional)|
|Additional Paper(s)||450 USD/Paper||--|
|Additional Page(s)||50 USD/Page||--|
|City Visit||150 USD/Pax||150 USD/Pax|
registration fee includes:
Coffee breaks on January 11, 2020
Lunch on January 11, 2020
Dinner on January
Listeners' registration fee includes:
Coffee breaks on January 11, 2020
Lunch on January
A visa is
NOT necessary for US passport
holders visiting Japan for a short-term stay of less than 90
days with the purpose of tourism and business.
*Please note that the visa waiver arrangement with the United States does NOT apply to U.S. individuals wishing to travel to Japan for news media related activities, attending depositions taken by U.S. Consul, or for U.S. Federal Government employees on official business or transit to/from official mission.
List of Nationals and Citizens of Countries and Regions with Reciprocal Visa Exemption Arrangements with Japan
Please note that in principle we do not accept an application from B-1 and B-2 U.S. visa status holders.
You must be a resident of DC, VA, or MD in order to apply for a visa through the Embassy in DC.
To check the location of the Embassy/Consulate-General with jurisdiction over your place of residence, please click here.
As a general rule, the visa applicant should come in person with exception of applications for diplomatic/official visas and applications through formal application agencies.
In general, a visa is only valid for one entry. A visa is valid for 3 months from the day of issuance. Therefore, entry into Japan should occur within this time frame.
A Multiple entry visa is valid for 1 to 5 years. Multiple entry visas can be issued to citizens of countries that Japan has bilateral agreements with and to visitors with business purposes.
A Double-Entry Transit visa is valid for 4 months and can be used twice (once on the way to your destination and once on the return trip) to complete a round trip.
Application Form and Necessary Documents
Embassy/Consulate General of Japan will not make copies. If you need original documents, please bring the original plus one copy.
Passport with sufficient validity date (An alien travel document must have 6 months or more validity)
Visa application form
Visa Application Form [PDF]
Photo (passport size, attached to the visa application form)
Please note the information above is just for your reference. For the detailed information, please check with local embassy in your country or visit http://www.immi-moj.go.jp/english/index.html.
Please Note: Please note IC4E conference and the organizing committee of the conference are not authorized to assist with the VISA process beyond providing the Notification of Invitation Letter issued by IC4E Conferences and Conference Committee Board. Should your application be denied, IC4E Conferences and the organizing committee of the conference cannot change the decision of the Ministry of Foreign Affairs, nor will IC4E Conferences and the organizing committee of the conference engage in discussion or correspondence with the MOFA or the Embassy on behalf of the applicant. The registration fee cannot be refunded when the VISA application of individual being denied.