Visa Guideline

Japanese Visa
Please look at the list of the countries that have the visa exemption agreement with Japan. If your country is included in the list, you usually do not need to apply for an entry visa to Japan.
If your country is not included in the list, you need to obtain a short-term stay visa ("tanki-shouyou visa" in Japanese) from the embassy of Japan in your country.

Read carefully the Japanese visa guide provided by the ministry of foreign affairs. For entry into Japan, a VISA may be required for attendees from some countries. Please make sure whether you need to apply for a VISA or not by contacting the local Japanese consulate or embassy in your country or visiting the website of Ministry of Foreign Affairs of Japan at http://www.mofa.go.jp/j_info/visit/visa/index.html

Know more about Japan Visa here: https://www.mofa.go.jp/j_info/visit/visa/index.html
*Please be kindly noted that The invitation letter from the organizing committee will be sent upon the request only when you register successfully, which may help but cannot guarantee you a Visa.
Important Notice Regarding Visa Assistance

Please be advised that IC4E 2026 is authorized to assist with the visa application process only by providing the following documents: 

Full Paper/Abstract Acceptance Notification Letter 

Conference Invitation Letter (issued after successful registration; please note that this is not a guarantee letter) 

The conference invitation letter will be issued upon request once your registration is completed. Please note that this document does not serve as a guarantee for visa approval. 

 

If your visa application is denied, IC4E 2026 is unable to: 

Reverse or influence the decision made by the Ministry of Foreign Affairs 

Communicate or negotiate with the Embassy on your behalf 

Correspond with any diplomatic authorities regarding your application